Recruitment Of Administration Manager

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Report

Description

Min experience (years): 10 Years;

Working Location: KSA NEOM

Key Responsibilities:

• Being a central point for office and camp administration matters
• Ensuring that company policies are understood and complied with
• Managing budgets and procurement for office and camp general maintenance and consumables
• Assisting management with the development and implementation of policies and procedures.
• Managing resource levels and understanding team dynamics to optimize outcomes
• Coordinating leave so work objectives can still be met
• Fostering a culture of efficiency and continual improvement
• Overseeing site office and camp administrative responsibilities
• Supporting office staff in their day-to-day activities by ensuring the various teams are well-resourced, adequately skilled and/or trained, are multi-skilled, and are performing their duties in an efficient manner
• Undertaking audits to ensure that correct procedures are adopted across the organization (including satellite offices)
• Maintaining office security controls and access
• Managing archiving and general office storage
• Update documents and files within the Admin Archive.
• Collaborating with IT and other relevant departments/divisions to ensure secure storage, backup, and disaster recovery of electronic records.
• Managing the physical storage and preservation of hardcopy records, including periodic archiving and disposal.
• Ensuring that the office and camp premises are safe, well-maintained and well-presented
• Performing condition surveys of facilities and identifying areas of improvement and/or rectification – e.g. kitchen & catering, general safety and hygiene, roads and walkways, site security, accommodation, pest control, water supply, waste management and general housekeeping
• Developing maintenance plans, getting budgets approved, and monitoring/ tracking the execution of the works
• Allocating accommodation
• Safety and disciplinary issues
• Maintain and monitor the timely renewals of various Lease Agreements, vehicle renewals, insurance and other documents
• Prepare documents for easy approvals (Vehicle Expenses, Insurance, AMCs, Leases, Trade Licenses, and new assets).
• Maintain vehicle expenses and associated repairs.
• Process vendor invoices and payment Collection
• Support compliance initiatives and adherence to regulatory requirements.
• Assist with organizing office social events and office meetings.

Requirements:

• Minimum of 8 years experience in a role managing large-scale office/camp with multiple nationalities
• Excellent organization and attention to detail skills
• Confident communicator and ability to build rapport at all levels
• Positive working attitude and desire to work independently and as part of a team
• Proficient with MS Office
• Critical thinking and problem-solving skills
• English Language skills (written & verbal) are essential, Hindi and Arabic skills would be a distinct advantage
• A history of working in the Middle East with large multi-cultural and multi-disciplinary teams is preferred

Remark:

Precast Experience is preferred

Basic Details

Qualification :

Posted : 1 year ago

Job Type : Full-Time

Company : Saudi Jobs

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