Office Sales / Site Coordinator Job In Saudi Arabia

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Description

Job Description
Position: Office Sales / Site Coordinator
Department: Sales & Operations
Reports To: Operations Manager / Sales Manager
Location: Office & Project Sites
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Job Summary
The Office Sales / Site Coordinator is responsible for coordinating sales activities, supporting site operations, managing customer communications, preparing quotations and reports, and ensuring smooth communication between the office, clients, suppliers, and field personnel. The role requires strong administrative, organisational, and communication skills to support business growth and efficient project execution.
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Key Responsibilities
Sales Coordination
• Receive customer enquiries and coordinate with the sales team for timely responses.
• Prepare quotations, proposals, tenders, and supporting documents.
• Follow up on submitted quotations and customer feedback.
• Maintain customer databases and sales records.
• Coordinate meetings with prospective and existing clients.
• Assist in preparing monthly sales reports and business performance summaries.
• Support marketing and business development activities.
Site Coordination
• Coordinate daily site activities with supervisors and project teams.
• Monitor manpower deployment and attendance records.
• Track project progress and communicate updates to management.
• Coordinate mobilization and demobilization of workforce, equipment, and materials.
• Ensure site requirements are communicated effectively to office departments.
• Maintain records of site reports, work permits, timesheets, and inspection documents.
Administrative Support
• Prepare and maintain correspondence, reports, and project documentation.
• Organise filing systems for contracts, purchase orders, invoices, and project records.
• Coordinate with procurement and logistics teams regarding material requirements.
• Schedule meetings, site visits, and client appointments.
• Ensure all administrative documentation is updated and readily available.
Qualifications & Experience
• Diploma or bachelor's degree in business administration, Marketing, Engineering, Project Management, or a related field.
• Minimum 2-5 years of experience in sales coordination, project coordination, site administration, or a similar role.
• Experience in construction, facility management, maintenance, engineering, or industrial sectors is preferred.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Experience with ERP systems such as SAP, Oracle, or similar platforms is an advantage.
Required Skills
• Excellent communication and interpersonal skills.
• Strong organisational and multitasking abilities.
• Good problem-solving and coordination skills.
• Ability to work under pressure and meet deadlines.
• Strong documentation and record-keeping skills.
• Basic knowledge of project coordination and sales processes.
• Ability to prepare reports and analyse data.
• Team-oriented with a customer-focused attitude.
Working Conditions
• Office-based with regular visits to project sites as required.
• Interaction with clients, suppliers, subcontractors, and internal departments.
• May require travel between sites and company offices.
> Valid KSA- Driving Licence Required
Position Grade: Coordinator
Employment Type: Full-Time

Basic Details

Location : Region: Jubail Industrial City

Qualification :

Posted : Today

Job Type : Full-Time

Company : Saudi Jobs

Contact Info

Mobile : Not-Mentioned

Alternate Mobile : Not-Mentioned

Email : jamsheer@aldahia.com

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